MINUTES OF ORDINARY MEETING OF

CLEATOR MOOR TOWN COUNCIL

HELD ON TUESDAY 13th FEBRUARY 2018

At 6.30pm, in CLEATOR MOOR TOWN COUNCIL BUILDING

Present Cllr L Adair

Cllr P Burns

Cllr N Ford (Chair)

Cllr J Hully

Cllr M Messenger

Cllr C Moores

Cllr D Riley

Cllr R Wood

Mrs H Gilmour (Clerk)

Also present at the meeting were Cumbria County Councillors A Lamb and F Morgan plus Copeland Borough Councillor D Banks and Copeland Borough Council officer J Carrol.

Opening words and welcome were delivered by Councillor Ford.

Apologies have been received from Cleator Moor Town Councillors M Denwood, D Hully and L Jones-Bulman and Copeland Borough Councillor H Branney.

018/18 To approve and sign the minutes of the Ordinary Meeting of Cleator Moor Town Council held on 9th January 2018.

Resolved that the minutes be approved and signed.

019/18 Declarations of Interest, on items of the agenda.

Councillor Messenger declared an interest in Exchange Corner, Phoenix Youth, Todholes Road and the Food Bank. Councillor JHully declared an interest in Planning, Mrs Carol, CBC disciplinary, Mr Doran, Impact/Riverside Housing, CBC Waste and Food Bank – County Council. Councillor Moores declared an interest in Home 2 Work, Works 4 You, Home Group, Exchange CornerNW and Cleator Moor Community Interest Company. Councillor Ford declared an interest in Cleator Moor Community Interest Company, Chamber of Trade, Sustrans, West Cumbria Community Forum, West Cumberland Hospital Project Board and Flosh Meadows.

020/18 Applications to the Clerk, for dispensations.

None received.

021/18 To discuss the market at Cleator Moor with CBC Officer, Ms J Carrol.

Ms Carrol advised the meeting that the markets officer is now on maternity leave and a temporary replacement is being sought. This means that they are not in a position to move forward with a relaunch of the market or any new initiatives until the replacement officer is in post. Borrowing the existing stalls for use in Cleator Moor would be possible, but Copeland Borough Council would have difficulty putting the stalls up and taking them down so would need some local support to manage that. Ms Carrol was asked if relaunching the market could be a project for the new officer and she responded by saying “the market officer post is 50% funded by Whitehaven Town Council so the workload of this officer is split between Whitehaven and the rest of the borough.”

Members asked to Ms Carrol to revisit the issue of Cleator Moor Market in three months and attend another council meeting at that time. Ms Carrol agreed to encourage the new officer to make contact with the Clerk. She said “an events plan for the markets has been left for the new officer work on, once in post.” She highlighted the need to encourage new traders to attend.

The condition of the block paving on the Square was mentioned. Ms Carrol noting that Copeland were aware of the issue.

022/18 To discuss the Copeland Borough Council Ranger initiative with CBC Officer, Ms J Carrol.

Ms Carrol outline a new scheme to address environmental issues such as litter, picking up cigarette ends, removal of dog fouling, grass cutting, cleaning streets, benches and bins. The scheme is being rolled out in Whitehaven with the Town Council funding a ranger post three days each week . This scheme could translate to Cleator Moor and would cost in the region of £17,000 for two days, possibly less than this, if a vehicle was not needed. Although the post would be mostly street cleaning the ranger would be able to deliver on the town council’s priority and coordinate work with other teams within Copeland. To develop a scheme for Cleator Moor, more information on Cleator Moor Town Council’s priorities would be needed. Clerk to send a list of the jobs undertaken currently by the Lengthsman Scheme. Clerk to invite the new parks manager to attend a future meeting.

023/18 Public Participation.

County Councillor A Lamb advised the meeting that further surveys were being carried out at Red Beck Park area and agreed to update again in March with the findings of the survey. He highlighted the Creative Wellbeing sessions that are ongoing in the Library. Councillor Lamb also raised a concern on the traffic impact, that the proposed new development at Rheda will have on the highway network.

Copeland Councillor D Banks highlighted that a mine shaft has opened up in the Bigrigg area. The shaft covered a large area and is approximately 300ft deep. He warned that this type of occurrence could happen anywhere, and with 300 Iron ore mines and 28 coal mines between Rowrah and Beckermet, half of those situated in Cleator Moor it is of concern. Councillor Banks confirmed that the Copeland budget would be agreed on the 20th February. He advised members of a recent case for disciplinary action which resulted in the sanctioning of a councillor and urged caution when using social media.

County Councillor F Morgan noted that the County Council had yet to determine their budget. He confirmed that consultation with Highways regarding the development at Rheda was taking place and he stressed the importance of considering the cumulative effect of all the developments in the area. He confirmed that the population of Copeland was falling and questioned the need for so much new development.

The highways budget has identified funding to address the drainage issues at the bottom of High Street. There will also be some consultation to address speeding issues in Cleator and at Whitehaven Road/Bowthorn Road. New signage and a depth gauge will be installed Whinney Hill forge, and the route through the forge removed from Sat Nav routes. The condition of the highway at Crossfield Road had been looked into with the developer advising that the road is swept daily. This will be monitored.

024/18 To review planning applications:

Resolved that no objections be recorded in respect of the following applications:

  • 04/18/2019/0F1 – Erection of building for staff accommodation (renewal of previous approval 4/13/2233/0F1) Grove Court Hotel.
  • 04/18/2038/0F1 – Change of use from builder’s yard to garden land (retrospective) and erection of detached double garage with summer room and garden store land adjacent to Lorien, Roper St – Mr A Hocking.
  • 04/18/2037/0F1 – Renewal of previous temporary permission 04/13/2164/0F1 for timber framed modular classroom at St Patrick’s RC Junior School, Todholes Road – Mrs G Finlinson

025/18 To review correspondence.

The following correspondence was reviewed:

 

Date Rec’d

From

Regarding

Action

1

15/01/2018

North West Air Ambulance

Letter of thanks

For information

2*

19/01/2018

United Utilities

Legacy and Tree Fund launch

Include this topic on the next agenda.

3

26/01/2018

CADAS

Vacancy for Trustee/Board of Directors

For information

4

28/01/2018

CBC

Successful community project to expands to the rest of the borough

For information

5

01/02/2018

Banijay

Information gathering for a major UK broadcaster

For information

6*

02/02/2018

Historic England

Invitation to comment on the initial assessment of the war memorial at St John’s

For information

7*

02/02/2018

Historic England

Invitation to comment on the initial assessment of the war memorial at Cleator

For information

8

05/02/2018

Highways

Road closure at Church St – 05/02/2018 for 5 days

For information

9

06/02/2018

CALC

February Newsletter

Circulated to Members

10

06/02/2018

CCC F Morgan

What’s on in Copeland Libraries – Feb 2018

For information

11

09/02/2018

Rural Service Network

Priority services register

Circulated to Members

12

Various

CCC

  • Carlisle’s longest serving foster carer backs campaign to find more carers for Cumbria
  • Cumbria’s public health leads support – new smoke-free campaign
  • Touring exhibition 100years of mental health care in Cumbria
  • Cumbria County Council hears voice of people with motor neuron disease
  • U4279 Eskdale west of Linbeck closed due to badger setts
  • Eighteen Cumbrian hopefuls for the UK Youth Parliament
  • Significant improvement in Children’s Services say Ofsted
  • Check your bus pass
  • Time to Talk, Time to Change – Cumbria County Council backs campaign to talk openly about mental health
  • Schools urged to sign up for The Big Pedal and Walk to School Week 2018
  • Cumbria Fire and Rescue Service top tips for a safe Pancake Day
  • Cabinet recommends budget and new plan for the future
  • Award celebrates Cumbrian employers commitment to health and wellbeing
  • Cumbria Fire and Rescue Service’s top tips for staying safe in the kitchen

For information

026/18 To receive the Clerks report.

  • Cleator Moor Bowling Centre – Mr D Jones advised the council that there are hopes to develop the Bowling Centre into more of a community centre funding events and using the space more flexibly. A consultation with the public has been carried out and he advised that Copeland Borough Council would like to chat with the Town Council, to understand the direction the Town Council hopes the centre to take. He hopes this will move forward rapidly.
  • Home have requested the opportunity to update councillors on their recent consultations. Members agreed to meet informally on Wednesday 7th at 6.30pm
  • A meeting with Mr I Nicholson of Impact Housing was held to highlight their new furniture removal service and to discuss the opportunity to volunteer with Impact. Information on volunteering passed to Phoenix Enterprise Centre.
  • Fly Tipping at Duke Street and Queen Street has recently been a problem again.
  • The Community Interest Company have been awarded a grant to commence their Cleator Moor 1918 project. There will be a public launch for the project on Friday 23rd February at 7.00pm in Cleator Moor Civic Hall where people will be invited to bring photographs and artefacts relating to this period.
  • Cumbria County Council have provided an approximate cost to lay a path and tarmac on the Town Council garage site to the rear of Ennerdale Road. Clerk to source additional estimates.
  • Copeland Borough Council are asking for Town Council’s support to sell covers for the new recycling boxes. Clerk to discuss this further with Copeland Borough Council.
  • Data Protection Training is scheduled for Tuesday 27th February at 2.00pm in the Town Council building.
  • Phoenix Youth AGM is being held on Friday 16th February at 12.00pm. Councillor Moores to attend.
  • Willow Planting at Longlands Lake is schedule for Thursday 22nd February between 10.00am and 2.00pm. Anyone wishing to attend needs to book a place with Rebecca Neal at West Cumbria Rivers Trust.

027/18 To note Copeland Borough Council’s recommendations for boundary changes in Copeland.

In addition to the letter sent in January responding to the consultation, a second letter has been issued on behalf of the Town Council objecting to the Copeland Borough Council proposal to include Cleator in the parish of Egremont. Further consultation will follow from the Boundary Commission and a visit by an inspector is planned.

028/18 To consider applications for sponsorship.

  • Resolved that a grant of £3,122.63 be awarded to Citizens Advice Bureau for the continuance and delivery of advice services in Cleator Moor.
  • The application from Cumbria Children’s Dyslexia Project has been deferred pending communication from the primary schools in the town.
  • The application from North Lakes Food Bank to support an advice worker at the foodbank was rejected.

029/18 Finance:

  • Resolved that the following schedule of accounts be approved and paid.

Name

Voucher Number

Cheque Number

Amount

CNG

163

302913

134.70

CNG

164

302914

176.33

ADT

165

302915

139.43

Viking

166

302916

252.80

Eon

167

302917

147.34

British Gas

168

302918

436.41

CBC

169

302919

2034.24

H Gilmour

170

302920

1467.56

Local Government Pension

171

302921

433.27

C McGee

172

302922

97.50

Aquaid

173

302923

19.80

Works 4 You

174

302924

80.48

Cumbria Project Management

175

302925

6288.00

CNG

176

302926

349.99

Cumbria County Council

177

302927

9863.05

TOTAL

   

£21,920.90

  • Resolved to note bank reconciliations up to the end of January 2018.

030/18 To review the Town Council’s Insurance Policy for 2018/19.

Resolved to continue with Zurich as insurance provider for the next five years. Clerk to make the necessary arrangements.

031/18 To approve a new contract with Canon for a photocopier lease.

Resolved to approve change of photocopier with a lease cost of £69.35 per quarter with an estimated copy cost of £22.28. Clerk to arrange.

032/18 To note staff appraisal.

Resolved to note the completion of the staff appraisal in December 2017.

033/18 Items for inclusion on the next agenda.

United Utilities will be in attendance to provide an update on the pipeline project.

034/18 To approve the date of the next meeting.

Resolved that the meeting be scheduled for 13th March 2018.

Meeting closed at 8.35pm.

Signed Dated