CLEATOR MOOR TOWN COUNCIL

THE SQUARE * CLEATOR MOOR * CUMBRIA CA25 5AP

Telephone 01946 810242

E-Mail cleatormoortowncouncil@btconnect.com

TO: THE CHAIRMAN AND MEMBERS OF CLEATOR MOOR TOWN COUNCIL.

You are summoned to attend the Annual Meeting of Cleator Moor Town Council, in the Town Council Chambers, Cleator Moor Square on TUESDAY 15th MAY 2018 at 7.00 pm.

Yours faithfully

HCG

Mrs H C Gilmour

8th May 2018

AGENDA

  1. Election of Chairman for council year 2018/19.
  2. To receive the Chairman’s Declaration of Acceptance of Office.
  3. To appoint a Vice Chairman for council year 2018/19.
  4. For members to complete and sign a notification by member of a town council of pecuniary and other registrable interests.
  5. To receive apologies for absence.
  6. To confirm the eligibility to exercise the “General Power of Competence.”
  7. To confirm representative to other bodies within the town;
  • Three Tier Meetings – NF currently serving
  • Chamber of Trade – NF and CM currently serving
  • Health Watch – NF and LJB currently serving
  • Sustrans Partnership Board – NF and RW currently serving
  • Community Garden/Allotment Association – D H currently serving
  • Regeneration North East Copeland – JH currently serving
  • Patient Participation Group – LJB currently serving
  • Youth and Community Centre Board and Phoenix Youth Project – MM currently serving
  • Town Team/Community Interest Company – DR, CM and NF currently serving
  • Any others.
  1. To approve and sign the minutes of the meeting held on 10th April 2018.
  2. Declarations of Interest, on items of the agenda.
  3. To consider the co-option of Mr O Dorgan to serve on Cleator Moor South.
  4. Public Participation/Elected Officer Participation.
  5. To review Planning Applications and to discuss other planning matters:
  • 04/1/2156/0F1 – Proposed Single Storey Extension – 48 Trumpet Terrace – Mr Hetherington
  • 04/1/2167/0F1 – Replacement dwelling type (of a dwelling approved under 4/17/2238/0R1 – Mill Hill – Mr G Reed
  • 04/18/2170/0F1 – Solar Panels to the development under construction – former Methodist Church site – Mr P Smith
  • 04/18/2176/0F1 – Change of use of former police station to a dwelling house, High St- Mr A Dunsmoir
  1. To review correspondence.
  2. To receive the Clerks report
  3. To review the Boundary Commissions recommendation for changes to the parish boundary at Borough Council level and the changes to wards within Cleator Moor Parish Council at parish level.
  4. To receive the internal auditors report for financial year 2017/18.
  5. To approve the Annual Governance Statement for the Annual Governance and Accountability Return 2017/18.
  6. To consider the Annual Accounting Statement for the Annual Governance and Accountability Return 2017/18.
  7. To approve the Annual Accounting Statement for the Annual Governance and Accountability Return 2017/18.
  8. To sign and date (by the person presiding at the meeting at which approval is given) the Annual Accounting Statement for the Annual Governance and Accountability Return 2017/18.
  9. Finance:
  • To approve payments of accounts for May 2018.
  • To note bank reconciliation for April 2018.

Due to the confidential nature of the following item to be discussed, press and public will be temporarily excluded at this point in the meeting.

  1. To approve expenditure for additional services to the existing contract for works with Copeland Borough Council.
  2. To approve expenditure to redesign and develop the Town Council web site.
  3. To consider and approve expenditure to demolish asbestos garage on town council land.
  4. To confirm subscription to Cumbria Association of Local Councils 2018/19 at a cost of £495.00.
  5. To approve and adopt the 2018/19 National Salary Scales.
  6. To approve the date of next meeting Tuesday 19th June 2018.

Please note: Planning Applications will be available to view between Monday and Thursday, 9.00 a.m. – 3.00 p.m. They are also available on the evening of the meeting at 5.30 p.m.

DRAFT MINUTES OF ORDINARY MEETING OF

CLEATOR MOOR TOWN COUNCIL

HELD ON TUESDAY 10th APRIL 2018

At 6.30pm, in CLEATOR MOOR TOWN COUNCIL BUILDING

Present Cllr L Adair

Cllr M Denwood

Cllr N Ford (Chair)

Cllr D Hully

Cllr M Messenger

Cllr C Moores

Cllr R Wood

Mrs H Gilmour (Clerk)

Also present at the meeting were Cumbria County Councillors A Lamb and F Morgan plus member of the public Mr O Dorgan.

Opening words welcome were delivered by Councillor Ford.

Apologies have been received from Cleator Moor Town Councillors P Burns, J Hully, L Jones-Bulman and D Riley. Also, from Copeland Borough Councillors D Banks and H Branney.

055/18 To approve and sign the minutes of the Ordinary Meeting of Cleator Moor Town Council held on 13th March 2018.

Resolved that the minutes be approved and signed.

056/18 Declarations of Interest, on items of the agenda.

Councillor Moores declared an interest in Home 2 Work, Works 4 You, Skills 4 You, Cleator Moor Community Interest Company and Exchange Corner NW. Councillor Ford declared an interest in Cleator Moor Community Interest Company, the Chamber of Trade, Sustrans, West Cumbria CF, West Cumberland Hospital Project Board, Flosh Meadows and Mr R Mulholland. Councillor Wood declared an interest in Mr R Mulholland. Councillor Messenger declared an interest in Exchange Corner, Home Group, Priory Drive and Cleator Caring Moor.

057/18 Applications to the Clerk, for dispensations.

None received.

058/18 Public Participation.

Councillor Morgan confirmed there would be funding available to provide measures to slow traffic down through Cleator and Cleator Moor and would obtain an update for the next meeting.

059/18 To review planning applications:

None received.

060/18 To review correspondence.

The following correspondence was reviewed:

Date Rec’d

From

Regarding

Action

15/03/2018

Historic England

Notification of war memorial listing as part of Historic England’s First World War Commemoration Project – Cleator and St John’s

For information

21/03/2018

Home

Feed-back letter to residents

Circulated to Members

28/03/2018

Phoenix Enterprise Centre

2017 Annual Report

For information

29/03/2018

CBC

Adoption of the Conservation Area Design Guide

For information

03/04/2018

CCC

Notice of intent to enter land to repair Wath Bridge

For information

03/04/2018

CCC

Notice of termination of buses on Saturday – Service 20 and 21

Circulated to members

03/04/2018

Phoenix Youth Project

Litter Pick – Thursday 12th April at 7.30pm – meeting at Phoenix Youth Club

Circulated to Members

04/04/2018

CBC – D Ward

Derelict Properties Update

For information

03/04/2018

Boundary Commission

Draft Recommendations

Clerk to schedule a meeting to discuss

03/04/2018

R Mulholland

Response to E-mail – Circulated to members by correspondent

Acknowledge receipt of E-mail.

04/04/2018

CBC

Copeland Matters Newsletter

Circulated to Members

09/04/2018

CALC

Notes from the Three Tier Meeting

For information

Various

CCC

Press Releases

  • What’s on Activity Programme
  • Schools urged to sign up for the Big Pedal 2018
  • Press to Test, monthly is best
  • Health Summit aims to weigh in on obesity in Cumbria
  • Don’t let your property or rubbish bin become a target for arson
  • Council’s Community Learning Service receives good rating from Ofsted
  • Apprenticeship events offer chance to find out more
  • Cumbria County Council urges smokers to quit on National No Smoking Day
  • Discounted compost bins available now
  • Archive volunteers wanted for major new research project
  • £2.5m Road improvement proposals for Whitehaven set to open for consultation
 

061/18 To receive verbal reports from other meetings:

  • Three Tier Meeting – 15th March 2018. During the meeting reports on General Data Protection, Cumbria Exchange, Policing and the Copeland Hub, Ward Boundary Reviews and Geological Disposal Facility working with communities were given.
  • Red Beck Flood Group – 15th March 2018. Councillor Lamb confirmed he attended this meeting together with Councillor Morgan, Councillor Branney and Jones Bulman and approximately 20 members of the public. It was confirmed that this is the only incident of groundwater flooding that has been reported in the last six years. Funding options have been explored but there doesn’t appear that there is anything currently available. There are approximately 13 properties affected. Councillor Lamb will continue to update members.
  • Chamber of Trade – 21st March 2018. Councillor Ford advised members of the support available for small businesses through the University of Cumbria. This involves utilising the skills of students and helps them to work on specific, real projects. The business in attendance were asked to clear the front of their properties of litter. The Pride of Place grant scheme was highlighted. An outline of the new Data Protection Regulations was discussed. A request for sponsorship for Phoenix Fun Day had been received and lastly the Community Interest Company has now received funding from English Heritage and the World War 1 Project is underway.
  • RNEC – 27th March 2018. Councillor Lamb reported that the meeting discussed the lack of applications for the Pride of Place grant, from businesses in the area. Discussion around the proposed idea of a footpath linking Ennerdale and Wath Brow was discussed with the group “Wild Ennerdale” leading on the project. A meeting with highways was planned to discuss the footpath further.
  • Bowling Centre Meeting – 29th March 2018 – Clerk attended the meeting along with Ms J Betteridge and Mr M Graham of Copeland Borough Council, Councillor H Branney and three members of the Bowling Centre. The discussion centred around the need to extend the range of activities available at the centre to increase usage and income. The bowlers were asked to identify quiet days when it would be possible for the lanes to be used for other purposes.

062/18 To receive the Clerks report.

  • Councillor Burns (in his absence) had sent information regarding Mr Oswald Brown, resident of Wyndham Manor Care Home advising that he would reach his 100th birthday on 21st of April. Mr Brown had served in the Royal Engineers during World War 2 and had been a prisoner of war between 1941 and 1945. Clerk to send a greetings card.
  • Concern has been expressed by a member of the public regarding an approved planning application and associated building works at Ehenhall Gardens. The concerns have been sent to Copeland Borough Council planners for investigation.
  • Sustrans have agreed to consider siting a dog bin on the cycle track near Crossings Close. Costs for Copeland Borough Council to supply a bin have been provided.
  • Littering near Crowgarth has been reported by a resident. The matter could not be dealt with through Copeland Borough Council Waste Management Team, so the task has been passed to the Lengthsman Scheme.
  • Copeland Borough Council officer, Diane Ward has confirmed that the Pride of Place – Public Realm pot of funding has yet to be clarified but would get in touch with the Town Council “as soon as everything is in place.”
  • The recommendations from the first round of consultation by the Boundary Commission have been received. This provides for the village of Cleator to be in the Egremont Parish at borough council level. At parish level Cleator would remain, but the ward boundaries within the Cleator Moor Parish would change. Members to discuss this issue further, at a later date.
  • Problems with two sycamore trees at the Bighill have been identified. Advice from Mr C Roberts has been given on the matter with a recommendation to remove one of the trees, and reduce the height and reshape the other tree. As there are potential safety issues involved, members approved expenditure of £620.00 to address this matter urgently. Clerk to arrange the works.
  • A preliminary expression of interest in becoming a councillor from Mr O Dorgan has been received. Clerk to include “to consider the co-option of Mr Dorgan on the next agenda.
  • The Town Council have been inundated with requests for the waste recycling box lids. The lids have not yet been supplied by Copeland Borough Council.
  • Payment of allotment rents is ongoing.
  • E-mail correspondence with the premises manager at Leconfield Industrial Estate to address the littering on the bank is ongoing.
  • Support has been given to a lady from Wales to obtain information regarding a recently deceased relative.
  • Support has been given to Copeland Borough Council to identify the correct location for a headstone found at the harbour in Whitehaven.
  • Estimates for costs to resurface the garage site at the rear of Ennerdale Road have been obtained. As the estimated costs were quite high, Members requested that costs to just re-fill the potholes be obtained.

063/18 To discuss the possibility of an anti- litter campaign.

Members agreed to defer this project until the autumn.

064/18 To approve the revised risk assessments

Resolved to approve the risk assessments for 2018 which were reviewed by Councillor Ford and the Clerk on 12th March 2018.

065/18 To discuss new Data Protection Regulations.

A date has been agreed to meet to discuss the implications of the new regulations and report back to a later council meeting.

066/18 To consider purchasing a Royal British Legion Silent Soldier.

Resolved to purchase the Silent Soldier at a cost of £250.00. Clerk to arrange with the Royal British Legion.

067/18 To review I.T. provision and the Town Council web site.

Members agreed to modernise the format of the web site and to look to alternative providers to achieve a more modern look. Members noted that the newest office computer purchased in 2016 is working well. The older equipment would require replacement should it be necessary to use regularly. Clerk to speak with potential providers.

068/18 To consider repainting the wall at the Bighill.

Clerk has contacted Cumbria Exchange to see if a suitable company would be willing to carry out this task. This would serve as preparation for a project later in the year with Phoenix Youth. Expenditure to a maximum of £300 was approved for this project.

069/18 Finance:

  • Resolved that the following schedule of accounts be approved and paid.

Name

Voucher Number

Cheque Number

Amount

Wath Brow Hornets

1

302951

1500.00

BT

2

302952

255.02

Works 4 You

3

302953

80.48

British Gas

4

302954

26.23

Water Plus

5

302955

397.64

Water Plus

6

302956

104.43

Solon

7

302957

126.96

Cash

8

302658

200.00

H Gilmour

9

302659

1476.20

Local Government Pensions

10

302660

433.27

C McGee

11

302661

101.79

ADT

12

302662

139.43

Bee Aware

13

302663

526.80

Contract Natural Gas

14

302664

186.44

TOTAL

   

£5,554.69

  • Members resolved to note bank reconciliations up to the end of March 2018.
  • Members reviewed the effectiveness of the system of internal control and the role of the auditor and resolved to continue to use G D Airey as the internal auditor for 2018/19.

070/18 Items for inclusion on the next agenda.

Members were invited to raise any items with the Clerk.

071/18 To approve the date of the next meeting.

Resolved that the next meeting be scheduled for the 15th May 2018.

Meeting closed at 7.45pm.

Signed Dated